A Singapore Government Agency Website
How to identify
Official website links end with .gov.sg
Government agencies communicate via .gov.sg websites (e.g. go.gov.sg/open). Trusted websites
Secure websites use HTTPS
Look for a lock () or https:// as an added precaution. Share sensitive information only on official, secure websites.
LogoLogoHomeAboutFAQsEventsProblem Statements
LogoLogo
Sign up here

{build} Hackathon & Incubator

Are you ready to be part of the next {build}?

Contact UsReport VulnerabilityPrivacy StatementTerms of Use
GovTech 10th AnniversaryGovTech 10th Anniversary

© 2026 Government Technology Agency of Singapore | GovTech

Projects/Finance
Procurement Buddy

Procurement Buddy

Procurement Buddy is a game-changer for project managers, helping them to draft clear, well-structured contract variation papers in record time. No more scrambling for templates, reworking documents, or waiting endlessly for approvals

Booth FN2

Introducing Procurement Buddy: The Smart Way to Draft Contract Variations

Struggling with Contract Variations? Let us fix this.

Project managers know that drafting contract variations is a slow and time-consuming process. Project Managers waste days, weeks, gathering past data, justifying needs and cost changes, ensuring compliance – only to face rejections and delays.

Meet the Procurement Buddy: Your Smart Assistant for Faster Contract Variations

Procurement Buddy is a game- changer for project managers, helping them to draft clear, well-structured contract variation papers in record time. No more scrambling for templates, reworking documents, or waiting endlessly for approvals.

Why Procurement Buddy?

  • Speeds up Drafting – Auto generates structured variations with minimal inputs
  • Ensures Compliance – Pre-built templates align with procurement policies
  • Online consultation - Knowledge base of market information and trends on past purchase needs and prices
  • Reduces Rework – eliminate errors that cause back-forth approvals
  • Boost productivity – Let project managers focus on execution, not paperwork

How it Works

Procurement Buddy transforms contract variation management into a streamlined, AI-powered process to reduce processing time by 50%.

  1. Answer a few guided questions about your contract variation
  2. Procurement buddy generates a polished draft with necessary details, powered by AI suggestions for CV
  3. Review, tweak and submit with confidence – no hassle, no delays!

How we developed the Solution

  • AI-Powered Assistance – Smart recommendations based on past contract variations
  • Smart Contract Information Hub – Instant access to past contract information and variations for reference
  • Market benchmarking – Compare pricing with similar systems to strengthen justifications and inflation rates
  • Automated calculations – No more manual errors, just accurate financial impact analysis
  • Error-Free templates – Built in compliance checks to prevent costly rework
  • Approval authority mapping– Automatically identifies the right approvers, eliminating bottlenecks.

Future Steps - Scalability and Future Growth

Procurement Buddy is designed for widespread adoption across WOG, with customizable and scalable features:

Flexible Template Engine

  • Customisable template library supporting multiple organisation formats
  • Organisation-specific policies, business rules and validation frameworks

Enhanced Review & Approval Framework

  • Configurable multi-level approval workflows
  • Role-based access control and delegation features
  • Automated escalation and reminder system
  • Digital signature integration

Meet the Team

enter image description here The prototype was conceptualised and built by the following team members:

  1. May Chua (NEA)
  2. Lim Lee Guan (NEA)
  3. Teoh Tee Leng (NEA)
  4. Leong Xiaorui (NEA)
  5. Jeremy Soon (NEA)
  6. Sheryln Hnin (MSE)
Back to all projects