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Projects/Finance
AuditMate

AuditMate

AuditMate (Procurement) leverages on technology to enhance the efficiency and effectiveness of procurement audits. Our solution is designed to streamline processes, reduce manual effort, and enhance overall productivity

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AuditMate

AuditMate (Procurement) leverages on technology to enhance the efficiency and effectiveness of procurement audits. Our solution is designed to streamline processes, reduce manual effort, and enhance overall productivity.

Team Members

Technical TeamBusiness Team
Internal AuditSia Jin Jun & Leow Wei Da (Shawn)Krystal Low
Legal-Louis Lim, Michelle PY Tan
Digital Governance-Janice Tan

Problem Statement

Internal auditors in government are facing inefficiencies and manual effort in their audit processes, causing delays and increased workload. This problem affects the entire audit team, resulting in reduced productivity and potential oversight of critical issues.

Problem Formulation Process

To address these challenges, we broke down the problem statement into three main procedures:

1. Data Accessibility

Auditors spend excessive time locating and retrieving procurement data from various systems, leading to inefficiencies and delays in the audit process.

2. Document Analysis

Manual review of procurement documents is labor-intensive and prone to human error, slowing down the audit process and increasing the risk of oversight.

3. AI Analysis Chain

Auditors must perform repetitive and routine tasks manually, increasing the risk of inconsistencies and errors, and consuming valuable time.

Solution

Our team experimented with various GenAI platforms to formulate prompts specifically for conducting procurement audit test procedures. Once a list of suitable prompts was created, we implemented it into a Prompt Library. Using Power Automate, we established an end-to-end workflow using GovText in our test environment.

Key Features of AuditMate

1. Automated Data Retrieval

Our solution leverages on existing processes to automate data retrieval and make them more accessible, significantly reducing the time and effort required for data collection.

2. Advanced Document Analysis

Leveraging on AI, AuditMate can analyse procurement documents quickly and accurately, identifying potential issues and anomalies that may require further investigation.

3. AI-Driven Insights

Our AI analysis chain automates repetitive tasks, providing auditors with consistent insights. This allows auditors to focus on higher-level analysis and more complicated test procedures.

Future Steps

  • Data Access: Follow up with CDO and Data Owners to make data more accessible
  • Prompt Engineering: Continue refining and curating prompts that have given good outcomes
  • Follow up with Industry Partners and/or Product Managers to implement/enable features that achieves our goal
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